To facilitate your participation in EarthWorks/Exchange City you must complete the steps outlined below.

Exchange City & EarthWorks - Kansas City is an educational organization offering experimental learning venues to school groups through the generous donation of philanthropic and corporate funders. Student fees cover only a portion of the actual cost of presenting and maintaining these programs. The other portion is made up of educational grants, sponsorships and annual giving. Accurate student enrollment numbers are critical to properly schedule and facilitate the on-site visit of your students. Your feedback is always welcome in the on-going process to continually update and improve the program for both teachers and students.

Upon submission of this page you agree to the following:

Participating teachers agree to:

• Pick up student checkbooks no later than four (4) weeks prior to your scheduled event date. All teachers new to the program are required to contact Patty (pneth@tlekc.org) in order to review elements of the curriculum and become familiar with experiential learning.
• Student checkbook pickup can be scheduled with Patty (pneth@tlekc.org)
• Prepare students for their on-site visit and use follow-up activities
• Arrange for student transportation
• Recruit volunteers and inform them of their responsibilities and visit date
• Communicate and make arrangements with assigned shared school if applicable
• The Exchange City/EarthWorks permission forms MUST be sent before day of site visit or accompany students on day of site visit.

This agreement commits your school to the following:

• Cost per student is $20 for Exchange City / $20 per student for EarthWorks (5% discount applies to schools participating in both programs within the same school year)
  
  
• Complete payment is due at least one week prior to your on-site visit
  
  
• Discounts are void if payment is not received by date of visit
  
  
• $50 late fee will be applied to all past due accounts
  
  
• Refunds will not be made for students unable to participate in the on-site visit
  
  
• Refunds will not be made for any returned student materials
  
  
• Cancellations require 60 days notice. Unfortunately, reservations cancelled less than 60 days notice are nearly impossible for us to back-fill due to the workings of school budgets and procedures, leaving us fully staffed with no attendees after having held the spot for your school. Should your school need to cancel with a notice of less than 60 days, your school is responsible for 50% payment.